Chronogolf allows you to automate the billing process, provided that you have captured a credit card on file or a bank account. Please note that ACH bank account charges are currently only available in the US.
1. Defining your billing cycle and email settings
In order to define your billing cycle, in Chronogolf, go to Settings in the navigation bar on the left hand side and select House Accounts.
On that screen you will be able to define when you want to charge your customers' end-of-month account balance. In the screenshot below, the number 7 means that on the 7th on the month, the system will look at all members that have the automatic billing option turned on and charge the outstanding balance owed by the customer ass of the last day of the previous month.
For example, on January 7th, the system will charge the customer on his/her credit card/bank account what was owed to the club on December 31rst.
On the same screen, you will be able to turn on the automatic email notification sent to your customers. When turned on, your customers that have an amount owed to the club at the end of the month will receive an email with their outstanding balance and a link to their detailed statement.
2. Activating automatic billing for your customers
In order to turn on the automatic billing system for a customer, go to the customer profile through the Customers navigation bar. Select the House Account tab. Turn on the Automatic Billing option at the bottom of the screen and select the payment method of choice: