This article will focus on our fleet management feature for golf courses with a limited number of carts at the facility.

*Please reach out through our customer success online chat if you'd like to activate the feature for your tee sheet.*

Setting up fleet management

Once the fleet management feature has been activated for your account, you will be able to set it up by going to Settings -> Fleet Management.

  1. To enable fleet management, simply toggle on the feature flag.
  2. Determine the number of carts available in your fleet (in the example above we have 12 carts available).
  3. Determine the maintenance time required as turnover time for your staff to clean and sometimes refill the cart before it is made available again for rental (in the example above: 20 minutes).
  4. Click on save for your changes to take effect.

Making sure your round durations are properly setup

The settings above will work off of your round durations. In other words, if you have defined that to complete an 18 hole round it takes 240 minutes, a customer booking a cart for 18 holes will mean that the cart will not be available for a period of 240 + 20 = 260 minutes.

Please double check your round durations to ensure that they are setup accordingly by following these steps:

  1. Go to Settings
  2. Select Golf
  3. Select each booking product that is a round of golf type
  4. Make sure that under Round Duration you have setup the appropriate number of minutes required to complete the corresponding number of holes. In the example below, it takes 240 minutes to complete an 18-hole round of golf.
  5. Click on save for your changes to take effect.

Using and Understanding Fleet Management

You have activated fleet management and made sure that your round durations are properly defined, you can now use the feature for your course. How will it impact your day to day?

The system will inform your staff behind the counter or your golfers when booking a tee time online if carts are not available:

In the example above, carts booked for 18 holes become unavailable for rental for a period of 260 minutes. This means that if you only have a fleet of 1 single cart, and that cart is booked for the 11 am tee time, no one will be able to book another cart between 6:40 am and 3:20 pm:

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